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Receipting an Outgoing PO
James Gold avatar
Written by James Gold
Updated over a week ago

OVERVIEW

  • How to receipt against an Outgoing Purchase Order


Once the PO has been Approved and Issued you can then start receipting.

Cancel and/or Redraft

  • Before Receipting you are able to Cancel and/or Redraft the PO

  • Select Cancel to completely cancel the PO with no further revision available to be made.

  • Select Cancel and Redraft to cancel the current PO and create a draft copy for further revision and issuing.


Receipting

  • Select Receipt on the 3 dots of the PO

  • Enter the Receipt date and Invoice ID

  • Enter the Receipt amount then select create


  • A new receipt will be created

  • You can edit a created receipt via the 3 dots

  • Select PO information at the top then issue receipt to create a new receipt

  • Note that the Receipt items will show the value that is left to receipt


OPO status' descriptions

  • Draft: The stage of OPO creation, choosing the supplier address and assigning the approver.

  • Pending Approval: The stage of awaiting approval or denial of the OPO.

  • Issued: The stage once the OPO has been approved & issued.

  • Cancelled: If the OPO is marked as cancelled it can no longer be changed.

  • Partially Received: After the OPO has been receipted against but still has value left to receipt it is marked as Partially Received.

  • Fully Received: Once all value has been receipted against.


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